Registration

Non-member Conference participants will receive automatic ISoP membership by virtue of registering with a non-member rate for the conference. The membership fee (included in the non-member registration) is non-refundable. 

• Only members of ISoP are eligible for the “member” rate. If ISoP cannot verify your current membership, you will be charged the non-member rate.
• Non-member rates automatically include one-year ISoP membership based on the selected fee category.
• Information to activate your account and enjoy all ISoP membership benefits will be sent with your confirmation.
• A full list of membership benefits are listed here

1. A 25% cancellation fee will apply for cancellations made until April 1^st, 2026. Only written cancellations will be accepted. All substitutions and cancellations must be received in writing by email to secretariat@isopafrica.com
2. No refunds will be issued for cancellations made after April 2^nd, 2026. However, you may request a name change for a fee of USD 75. If the new participant falls under a higher ticket category, the price difference must be paid. No refunds will be given for lower-priced categories.
3. Please note that registration fees are non-refundable if your visa application is denied, unless the cancellation falls within the period specified in point 1.
4. Generally many nationalities qualify for a visa on arrival or an e-Visa, however, it is advisable to check your visa requirements and  proceed in the needed Visa arrangements as soon as possible. More information here
5. The membership fee (included in the non-member registration) is non-refundable.
6. All refunds will be processed within 60 days after the conclusion of the conference.

Applicants must work and reside OUTSIDE the following countries (according to the World Bank classification): Andorra, Australia, Austria, Bahrain, Belgium, Brunei Darussalam, Canada, Chile, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hong Kong SAR China, Hungary, Iceland, Ireland, Israel, Italy, Japan, Korea Rep., Kuwait, Latvia, Liechtenstein, Lithuania, Luxembourg, Macao SAR China, Malta, Monaco, Netherlands, New Zealand, Norway, Oman, Panama, Poland, Portugal, Puerto Rico, Qatar, Romania, Saudi Arabia, Singapore, Slovak Republic, Slovenia, Spain, Sweden, Switzerland, Chinese Taipei, Trinidad and Tobago, United Arab Emirates, United Kingdom, United States, Uruguay.

This event is being organised by The Africa Chapter of International Society of Pharmacovigilance (ISoP). By completing this registration form, you confirm and acknowledge that you are attending the event in your capacity as a healthcare professional or scientist.

In order to qualify for any ‘early bird’ rates, booking and direct payment must be received before the deadline date of the 31st March 2026. Inclusive offers cannot be split between two people

Our preferred method of payment is credit/debit card. We accept most credit/debit cards and you will have an option to pay directly by bank transfer.

It is the responsibility of the delegate to ensure payment is made. ISoP Africa Chapter will not chase sponsors or employers for payment on the delegate’s behalf.

Delegates will NOT be allowed to enter the event if the registration fee is not paid in full.

Please note that there is a separate charge to attend the Gala Dinner – please indicate when making a booking. There will NO access to the dinner unless you have paid for this beforehand.

Hotel accommodation is NOT included in the registration fee, you will have to book that separately. We have secured some preferred rates with Mercure Hotel, and you can book that with this link Or Mövenpick Hotel and you can book that with this link

For airport transfers, you can get a taxi from the airport or pre-book a taxi with Chameleon Safaris on info@chameleon.com.na or by WhatsApp (+264818223460) and it will be N$ 550-00 per person from the airport to Windhoek International Convention Centre

All registrations must be completed (and paid) prior to attending the conference. Please note there will NO bookings taken on site.

ISoP Africa Chapter reserves the right to postpone, alter and/or cancel all or any part of the event (including in-person day(s)) for any reason (including, without limitation, by reason of a force majeure).

In the event that all or any part of the event is postponed, altered or cancelled for any reason, delegates will be notified as soon as practicable prior to the advertised dates of the event. ISoP Africa Chapter accepts no liability in respect of any loss or damage, whether direct, consequential or otherwise arising from any alteration (including, without limitation, a change to the format of delivery of the event or a change of event venue), postponement (including, without limitation, any delay in providing the event), or cancellation of the event. ISoP Africa Chapter shall not be liable to delegates for any costs incurred in connection with accessing/attending the event.

ISoP Africa Chapter reserves the right to alter the programme and/or speakers without prior notice and without any liability to delegates. ISoP Africa Chapter does not accept responsibility for the views expressed by the individual speakers.

Photographs and video recordings may be taken and made at the conference by an official ISoP Africa Chapter photographer/ videographer. ISoP Africa Chapter may use these photos and videos in post-event publicity and on future marketing materials. In registering to attend the conference, delegates agree to the official photographer/videographer taking such photographs and videos, and to ISoP Africa Chapter using the photographs and videos as set out above. If you do not wish to be in any photography or video, you must notify a member of the ISoP Africa Chapter team immediately upon arrival at the conference for further guidance.

Delegates are not permitted to make their own video or audio recordings of any part of the event or use any photographs or videos for commercial purposes, unless they have ISoP Africa Chapter’s permission.

Please note: other attendees at the conference (delegates, speakers, exhibitors and sponsors etc.) may also take photographs and videos. ISoP Africa Chapter accepts no responsibility in connection with the use of these photographs or videos.

Delegates must not share any event content (including satellite symposia content) or access to such content with anyone else, in particular lay persons.

Delegates, including those sponsored or employed by pharmaceutical companies may not promote their sponsors and/or employers, or the products or services conducted by such sponsors and/or employers outside of their allocated exhibition stand (if relevant). This includes (without limitation) promotion by way of branded items, such as the wearing of branded clothing outside of the exhibition hall.

Canvassing for orders by delegates or any unauthorised person, including the display or distribution of materials, is strictly prohibited. Canvassing is only permitted by exhibitors (on their own stands), at sponsored satellite symposia (in agreement with ISoP Africa Chapter), via official promotion options and by authorised individuals.

ISoP Africa Chapter reserves the right, without any liability, to refuse a delegate access or eject them from the digital or in-person event for failure to comply with these Terms and Conditions; or if in ISoP Africa Chapter’s opinion a delegate represents a security risk, nuisance or annoyance to the running of the event. Delegates agree to follow all Covid-19 related rules and requirements imposed by ISoP Chapter Africa or the event’s venue, even where they go beyond Government guidelines.

ISoP Africa Chapter takes data protection and your privacy seriously. We will use the personal data you provide to us to:

Process your registration and provide applicable conference updates and services. We may need to share your data with third parties working for us, such as the conference venue and security providers. We will not provide or sell your personal data to other companies for marketing purposes without your agreement (see below for circumstances in which your information may be provided to sponsors or exhibitors).

ISoP Africa Chapter will not take responsibility for any personal information or data you choose to share with exhibitors or delegates directly at the event.